The short version
Google Tasks is built for one person’s to-do list, and it’s very good at that. It’s always a click away in Gmail, Calendar, and on your phone. But a shared project falls outside what it was designed for. You can’t share a list with a coworker, and there’s no board to see what’s in progress. Your week’s tasks also never sit next to your week’s meetings in a plan you can work from.
Sunrise doesn’t replace Google Tasks. It sits on top of it.
How Sunrise and Google Tasks work together
When you connect Google Tasks, Sunrise creates a list called Sunrise in your account. Tasks assigned to you show up there, and changes sync both ways:
- Complete a task on your phone and it’s done in Sunrise
- Add a quick task in the Gmail sidebar and it appears in Sunrise
- Reassign a task in Sunrise and it moves to your teammate’s Google Tasks
So you can keep the capture habits you already have, while your team plans in Sunrise. Read the Google Tasks sync guide for the details.
When Google Tasks alone is enough
Stick with Google Tasks if you work solo, your lists are short, and you don’t need to see tasks next to your calendar. It’s free, fast, and already there.
When to add Sunrise
Sunrise is worth trying when:
- Work is shared. Several people need to see and update the same project.
- You need a board. You want kanban columns, not just one long list.
- Your calendar is full. You plan your day around meetings and want tasks and events in one place.
- Context matters. Questions about a task belong in comments on that task, not in an email thread.
Getting started takes a minute
Sign in with your Gmail or Google Workspace account. There’s nothing to import: connect Google Tasks, create a project, and invite a teammate. Guests on shared projects are always free, and every feature is open during early access. See pricing for plans.