How to plan your day with Google Calendar and Tasks
A practical daily planning workflow using Google Calendar and Google Tasks together — and how Sunrise keeps both in one view.
The best daily planning routine with Google Calendar and Google Tasks starts with one question: what must happen today? Review your calendar for fixed commitments, then scan your task list for what fits in the gaps.
Step 1: Check your calendar first
Open your calendar and note meetings, appointments, and time blocks. These are immovable — they define the shape of your day.
Step 2: Pick three tasks that fit
From Google Tasks, choose the highest-impact items that fit around your calendar. Avoid overloading the day; if everything is urgent, nothing is.
Step 3: Use a single view
Switching between Calendar and Tasks costs attention. Sunrise shows both in a Today view so you see events and due tasks on one screen while you plan.
Step 4: End-of-day reset
Before you close your laptop, mark completed tasks done and move unfinished items to tomorrow or a later list. A two-minute reset makes tomorrow’s planning faster.
Tools that help
- Google Calendar — time-based commitments
- Google Tasks — actionable items tied to your Google account
- Sunrise — unified interface with Today view, agenda, week calendar, and kanban
Related reading
- How to use Google Tasks as a kanban board
- Daily planning with Google Calendar
- Sunrise vs Google Calendar and Tasks
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