Google Calendar and Tasks workflow

The best Google Calendar and Tasks workflow treats schedule and to-dos as one system. Here is a simple routine that works whether you use Google's apps or a unified client like Sunrise.

1. Capture everything in Tasks

Use Google Tasks for anything actionable — errands, follow-ups, project steps. Keep lists lightweight: Work, Personal, Someday. Add due dates only when something must happen on a specific day.

2. Block time on Calendar

Put meetings, appointments, and focus blocks on Google Calendar. For big tasks, create a calendar event so you protect time — not just a due date floating in a list.

3. Review in one view each morning

Open a Today view that shows both: what is on your calendar and what is due today. Adjust priorities before the day runs away. Sunrise combines this in one screen synced with Google.

4. Use kanban for ongoing work

For multi-step projects, organize Google Tasks lists as kanban columns. Drag tasks as status changes. Sunrise mirrors your lists as board columns with calendar context nearby.

5. End-of-day reset

Move incomplete tasks forward, clear done items, and skim tomorrow's calendar. Five minutes keeps the system trustworthy.

More detail: How to plan your day with Google Calendar and Tasks.